Each time you spend money on your p-card or request a reimbursement, an expense report must be generated through Workday by Rhonda and approved by various levels of administrators in YSM or Yale Medicine. Below are pertinent requirements.
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Requirements
Always Required
Receipt: You must provide a receipt for all purchases. If it is a restaurant receipt, please include the attendees in a comment in the ticket.
Business purpose: Please include a business purpose in the ticket comments that includes relevant information like why, where, how, etc.
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If you are purchasing a good or service on your p-card or personal credit card for reimbursement, you must either provide an email with your manager’s approval or complete the YM Expense Reimbursement Form (below) for each Expense Report. Be sure to attach either a PDF of your manager’s emailed approval or the signed form below to the ticket.
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