With the Media Library tool, you can add either External or Internal Media. The following instructions are for adding External Media.
For
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information on adding a video to the Media Library tool without using an external host like YouTube or Vimeo, see these instructions:
To begin adding External Media, visit the Video section of the Media Library in Beatrix (shown below).
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Click Add New (highlighted in yellow above).
For External Media, enter the valid Vimeo/YouTube URL
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in the Add an Externally hosted file or YouTube/Vimeo link field (shown below).
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Once you have added the URL, make sure to click the blue Validate button
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(yellow above) to ensure the system is able to process the link.
If the system cannot process the link, please check the URL and ensure that it is in the correct format
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In the General Media Information field, input the appropriate ownership and copyright information for the video.
In the Title field, enter the title of the video.
In Description field, enter the description of the video content.
In the Credits field, input the appropriate ownership and copyright information for the video.
To determine whether or not the video should be allowed for reuse by any user in the Media Library system, use the Re-Use dropdown menu and select the appropriate option.
If your video may be used by others in the system, select the
Anyone may use this mediaoption.If your video is for your use only, select the
None, only I may useoption.
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In the Related Information section, select any appropriate data tags:
Use the People tag to add data pertaining to the individuals at Yale who appear in the video.
Use the Organizations tag to add data pertaining to the relevant organizations.
Use either the Keywords (Kyruus) or Keywords (Mesh) tags to add relevant keywords pertaining to the video content.
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Please note that the Related Information Keywords are currently in development. Integration with profiles and organizations has not yet been built and is slated for future development. While these fields are optional, we do recommend that you input the information now in lieu of the future development, rather than having to revisit old videos in the system. |
Once you have inputted this information, click the Save button at the bottom of the page.
Internal Media
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For Internal Media, in the Upload media file or link to Vimeo/Youtube resources? section, select Internal Media.
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In the Upload Media field, drag and drop the raw video file (or click in the field to browse) to begin the upload and encoding process.
Be aware that the encoding process can be lengthy. Anticipate an encoding rate of approximately 30 seconds for every 1 minute of video (for example, if your video is 5 minutes long, you can expect an encoding time of approximately 2 minutes and 30 seconds).
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Press Create to add the external video to the media library.
You can add an image to the external video that will appear as the thumbnail using the Media Thumbnail section.
The
Select Thumbnailoption allows you to generate a thumbnail from the video by clickingGenerate.The
Upload Custom Thumbnailoption allows you to add a custom thumbnail by uploading a photo or using available Media Library images.
In the General Media Information field, input the appropriate ownership and copyright information for the video.
In the Media Title field, enter the title of the video.
The Alt Text field is required, as it is critical for screen readers and ADA compliance. Please enter a short descriptive phrase for the video.
In Description field, enter the description of the video content.
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Use the
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| Note |
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Please note that the Related Information Keywords are currently in development. Integration with profiles and organizations has not yet been built and is slated for future development. While these fields are optional, we do recommend that you input the information now in lieu of the future development, rather than having to revisit old videos in the system. |
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Artist Credits search bar to find the artist to indicate the appropriate ownership and copyright information for the video.
If the artist you need does not appear, please click
Suggest new artistto send a request to the web team.
To determine whether or not the video should be allowed for reuse by any user in the Media Library system, use the Re-Use dropdown menu and select the appropriate option.
If your video may be used by others in the system, select the
Anyone may use this mediaoption.If your video is for your use only, select the
None, only I may useoption.
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In the Related Information section, select any appropriate data tags:
Use the People tag to add data pertaining to the individuals at Yale who appear in the video.
Use the Organizations tag to add data pertaining to the relevant organizations.
Use either the Keywords (Kyruus) or Keywords (Mesh) tags to add relevant keywords pertaining to the video content.
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Once the video has uploaded, the Transcripts section will appear at the bottom of the page. All videos on YSM websites must now provide either captioning or a video transcript.
To use and edit the system generated transcript for the video, review and edit the text in the box below Edit Transcript Text.
Select I have reviewed this transcript and use the checkbox on the right side to approve the transcript for public access.
If you already have a .VTT file for the video, you can upload it and use it instead of the system generated transcript. To do this, drag and drop the VTT file (or click in the field to browse for it on your machine) in the box below the system generated transcript.
The Require Yale CAS Login option allows you to add security to a video.
If this option is set to
Yes, users will be required to log in with their NetId to watch the video.
Add Administrators: This will allow others in your department or collaborators to edit the data above for your descriptive data entered.
To see how to add these videos to other items in Beatrix site, visit these instructions: