News: Submitting Internal News Articles

Owned by Zachary Restifo
Last updated: Jan 09, 2023 by Liz Pantani
4 min read

If you or another Yale faculty or staff member has written a news article for display on the websites, you should submit it as an “Internal News” article. Submitting an internal news article not only allows you to easily add content to your own organization’s website, but makes it available to share on other relevant YSM websites as well.

There are many possible fields to fill out for an internal article, which provide a wide variety of display options. However, there are only a few fields that are actually required to submit an article. The purpose of these instructions is to guide you through creating a basic news article.

 

Never copy news articles written for an outside organization or website (e.g. AAMC or The New York Times) and submit them as Internal News.

If you’d like to link to articles like this on your website, you can submit them as https://ysmweb.atlassian.net/wiki/spaces/HELP/pages/1722318911 articles.

 

To start adding an internal article:

  1. Visit https://beatrix.yale.edu/

  2. Log in with your NetID and password

  3. Click News in the navigation.

  4. Click the oval blue + Add New button in the upper right corner

This will take you to the editing workflow for a new article.

Table of Contents

Article Info

To start creating your article, select Internal Article and the relevant “Article Info” fields will appear.

 

 

Fill in the following fields that appear:

  1. Title

    • As you type in the Title of the article, if a similar title exists in the system, you will be notified that the article may already have been uploaded.

  2. Author

    • To add a Yale person, click Add New, start typing a name, click the correct name in the suggestions list that appears, and click Add

    • To add a person who is not a Yale employee, click Add New, type in the author’s full name, then click Add.

  3. Slug

    1. Type in a simple SEO friendly slug, this will be the URL for the news article.

  4. Date

  5. Article Image

  6. Article Summary

    • If you don’t want to write a custom summary, the first few sentences of the article or the article subtitle may suffice.

Then, click Continue to move on to the next step.

 

Add Content

 

In the Add Content section, you’ll add the meat of your article: the body text or article content. Simply start typing into the field or copy/paste your text from another program into the Article Content field. Then, you can use the formatting tools to make the text look the way you want.

 

The body text formatting options, highlighted in yellow.

 

Article Content is the only required field in this step. So if you are adding a basic news article, simply continue to the next relevant section once you’ve entered the article body text.

For more information on adding Article content, read these instructions:

 

People and Organizations

The next step in the Internal Articles section is to tag relevant Yale staff and organizations affiliated with your article. Tagging Yale people in an article will automatically add the article to their profile, and will suggest the article to any organizations the person is a member of.

Please note that you must suggest your article to at least one organization in order to submit it. That one organization could be implicitly suggested from the people you tag, or explicitly suggested by you directly.

For detailed instructions on tagging people and organizations in a news article, please visit

 

Publish Settings

Now that you have entered all the required info for your article, you can see how it looks by using the Preview Article button.

  • Clicking Preview Article will display how your article looks on the staging website before you actually publish it.

  • If you spot anything wrong in the article preview, just go back to the relevant section of the news article and edit it before publishing.

 

Preview of a basic news article with a hero image added to it. See for instructions on adding a hero image.

 

The preview should open in a separate browser tab, so once you’re finished previewing simply close the window and go back to the tab with the News tool open to finish your article

 

The final step is to set the publish options.

  • Now: the article will be published immediately and will appear on websites as soon as it’s approved.

  • Schedule for : the article will be sent to administrators for approval immediately, but the article will not appear on websites until the date and time you select.

 

Choose the Schedule for option and choose a date and time in the future if the article should not appear on websites until a later date.

 

Click Publish to submit your article.

  • If you are a news administrator for an organization you submitted the article to, it should start appearing on websites immediately.

  • Otherwise, your article will appear once approved by the news administrator of the organization(s) you submitted it to.