CV Builder Instructions

Owned by Zachary Restifo
Last updated: Sept 05, 2023 by Mark Albis
7 min read

Curriculum Vitae (CV) is Latin for “course of life”. It provides a summary of a faculty member’s experience, academic background including teaching experience, degrees, research, awards, publications, presentations, and other achievements, skills and credentials.

  • It is a summary of information about a faculty that is typically publicly visible.

Having a common format for CV’s allows those at the university to review in a more efficient and consistent way.

  • It ensures that common information is included and facilitates review and interpretation.

Faculty are encouraged to maintain a current Yale CV. In addition to making it available as needed, periodically updating it can ensure that information is captured and allow faculty and mentors to track progress.

 

Table of Contents

 

 

CV Builder Tool

The Yale Profile System that faculty use to create their online profile has a CV Builder Tool that generates YSM-standardized Appointments and Promotions CVs.

  • While the tool is in beta testing anyone at the school is welcome to use it to generate a Yale CV.

This user guide may be of help

 

 

Instruction and Sample Documents

Two documents are available to help in generating a Yale CV:

Yale CV Instructions:

 

Yale CV Sample:

 

 

 

General Instructions and Introduction

Information Included

  • CURRICULUM VITAE should be the label of the document.

  • Date of Revision: MM/DD/YYYY

  • Name: Full name, degrees (no periods)

  • Proposed For:

    • Appointment, reappointment, or promotion

    • Full title, including rank, department, and track

    • Secondary/coterminous appointment, if applicable

  • Term:

    • For term appointments: MM/DD/YYYY to MM/DD/YYYY

    • For Professors in the Clinician-Educator, Clinician-Scientist, and Investigator Track:

      • On a continuing basis beginning MM/DD/YYYY

    • For Professors and Associate Professors with Tenure in the Traditional Track:

      • With tenure beginning MM/DD/YYYY

    • If coterminous:

      • One of the above designations

      • Plus: coterminous with (YNHH, VAMC, Pierce Foundation) appointment

  • School: Yale School of Medicine (and the Graduate School, if applicable)

Formatting

There are a number of relatively minor modifications on this version of the instructions compared to prior.

  • Header should have faculty name with degrees (upper right)

  • Footer should have page numbers (centered)

CV Builder

  • CV builder is part of the Profile System used at YSM

  • Once data is entered into this system, it will populate faculty profile pages on the YSM website and can be used to generate CVs

  • Each of the following sections of these instructions indicates how information can be entered to populate the different sections of CVs generated by CV builder

Example

 

Education

Information Included

  • YYYY, degree (no periods), major/department/other qualifier, School, city, state

  • Begin with undergraduate degree and list in chronologic order

  • If the CV is for YM credentialing purposes, you must include the month and year (MM/YYYY)

CV Builder

  • This will pull from defined fields

Example

 

 

Career/Academic Appointments

Information Included

  • YYYY-YYYY of position/appointment (end date can be "-present" if applicable)

  • Role, such as:

    • Internships, residencies, chief residency, postdoctoral fellowships, research faculty positions (e.g. Associate Research Scientist)

    • Teaching/ladder faculty positions (e.g. Assistant Professor)

  • Department (if applicable), organization/institution, city, state

  • List in chronologic order

  • If the CV is being used for YM credentialing purposes, you must include the month and year (MM/YYYY)

CV Builder

  • This will pull from defined fields

Example

 

 

Administrative Positions

Information Included

  • YYYY-YYYY of position/appointment

    • End date can be "-present" if applicable

  • Role (program director, core faculty director, etc.)

  • Department (if applicable), organization/institution, city, state

  • List in chronologic order

  • If the CV id being used for YM credentialing purposes, you must include the month and year (MM/YYYY)

CV Builder

  • This will pull from defined fields

Example

 

 

Board Certification

Information Included

  • Year, name of the board, recertification (if applicable)

CV Builder

  • This will pull from defined fields

Example

 

 

Professional Honors & Recognition

Information Included

  • Professional honors and recognition should be separated into the following sub-categories:

    • International/National/Regional

    • Yale University/Yale School of Medicine/Yale New Haven Health

  • Include

    • Year, honor/recognition name, organization, city, state

    • Awards or honors from organizations, election to honorary societies or to limited membership societies, and fellowships in professional organizations

  • List in chronologic order

CV Builder

  • This will pull from defined fields

Example

 

 

Grant/Clinical Trials History

Information Included

  • Grant and clinical trial history should be separated into the following sub-categories:

    • Current

    • Past

    • Pending (should already have been submitted and a preliminary score should be provided if available)

  • The description of each grant and clinical trial should include the following

    • Agency: Name of funding organization, kind of grant or clinical trial

    • ID#: Organization ID (Yale IRES number for current and pending grants/trials)

    • Title: Title of grant

    • P.I: Name, degree

    • Role on project: If not principal investigator

    • Percent effort: note that total % effort on active grants and clinical trials must not exceed the % effort toward research listed on the CV Supplement

    • Direct costs per year: active grants only

    • Total costs for project period

    • Project period: MM/DD/YYY-MM/DD/YYYY

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Examples

 

 

Invited Speaking Engagements, Presentations & Workshops Not Affiliated With Yale

Information Included

  • Should be separated into the following sub-categories:

    • International/National

    • Regional

  • Include:

    • Invited lectures and faculty service in CME courses and workshops from organizations not affiliated with Yale

    • List educational materials developed specifically for these presentations, such as syllabi for review courses and computer, multimedia or web-based projects

  • Do not include in this section:

    • Presentations given at Yale University/Yale School of Medicine/Yale New Haven Health System

    • Presentations in which your invitation arose from the submission of an abstract or topic for consideration (those items should be listed in peer-reviewed presentations below)

  • Specify date, location, title of presentation and sponsoring organization

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Example

 

 

Peer-Reviewed Presentations Given at Meetings Not Affiliated With Yale

Information Included

  • Include oral and poster presentations, workshops, and symposia that were accepted for presentation after peer-review

  • Follow the same format as for invited speaking engagements

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Example

 

 

Professional Service

Information Included

  • Should be separated into the following sub-categories:

    • Peer Review Groups/Grant Study Sections

    • Advisory Boards

    • Journals

      • Separate into service on editorial boards and as a reviewer

    • Professional Organizations

      • Include elected offices held, committee memberships, leadership roles, and involvement in meeting planning

    • Yale University / Yale New Haven Health

      • Separate committees into university, medical school, department and hospital

  • Specify YYYY or YYYY-YYYY (if applicable), role, organization

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Examples

 

 

Public Service

Information Included

  • Describe your involvement in service to the community, including serving as a mentor for high school students.

CV Builder

  • This will pull from defined fields

Example

 

 

Bibliography

Information Included

  • Should be separated into the following sub-categories

    • Peer-Reviewed Original Research

    • Chapters, Books, and Reviews

    • Peer-Reviewed Educational Materials

    • Invited Editorials and Commentaries

    • Practice Guidelines, Standards and Consensus Statements

    • Case Reports, Technical Notes, Letters

    • Scholarship In Press

  • Do not include

    • Items that are not accepted (only those that are published or in press)

    • Abstracts

    • Annotations with the listings

  • For each sub-category, list in chronologic order

  • It is important that publications have a uniform format consisting of

    • Full listing of authors in the order presented in the original publication (your name should be in bold).

    • Title of manuscript.

    • Journal (full name preferable or abbreviated according to MSL guidelines) \YYYY, volume: first page-last page.

CV Builder

  • This will pull from defined fields

Example