CV Builder Instructions

Owned by Zachary Restifo
Last updated: Sept 05, 2023 by Mark Albis
7 min read

Curriculum Vitae (CV) is Latin for ā€œcourse of lifeā€. It provides a summary of a faculty memberā€™s experience, academic background including teaching experience, degrees, research, awards, publications, presentations, and other achievements, skills and credentials.

  • It is a summary of information about a faculty that is typically publicly visible.

Having a common format for CVā€™s allows those at the university to review in a more efficient and consistent way.

  • It ensures that common information is included and facilitates review and interpretation.

Faculty are encouraged to maintain a current Yale CV. In addition to making it available as needed, periodically updating it can ensure that information is captured and allow faculty and mentors to track progress.

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Table of Contents

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CV Builder Tool

TheĀ Yale Profile SystemĀ that faculty use to create their online profile has aĀ CV Builder Tool that generates YSM-standardized Appointments and Promotions CVs.

  • While the tool is in beta testing anyone at the school is welcome to use it to generate a Yale CV.

ThisĀ user guide may be of help

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Instruction and Sample Documents

Two documents are available to help in generating a Yale CV:

Yale CV Instructions:

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Yale CV Sample:

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General Instructions and Introduction

Information Included

  • CURRICULUM VITAE should be the label of the document.

  • Date of Revision: MM/DD/YYYY

  • Name: Full name, degrees (no periods)

  • Proposed For:

    • Appointment, reappointment, or promotion

    • Full title, including rank, department, and track

    • Secondary/coterminous appointment, if applicable

  • Term:

    • For term appointments: MM/DD/YYYY to MM/DD/YYYY

    • For Professors in the Clinician-Educator, Clinician-Scientist, and Investigator Track:

      • On a continuing basis beginning MM/DD/YYYY

    • For Professors and Associate Professors with Tenure in the Traditional Track:

      • With tenure beginning MM/DD/YYYY

    • If coterminous:

      • One of the above designations

      • Plus: coterminous with (YNHH, VAMC, Pierce Foundation) appointment

  • School: Yale School of Medicine (and the Graduate School, if applicable)

Formatting

There are a number of relatively minor modifications on this version of the instructions compared to prior.

  • Header should have faculty name with degrees (upper right)

  • Footer should have page numbers (centered)

CV Builder

  • CV builder is part of theĀ Profile SystemĀ used at YSM

  • Once data is entered into this system, it will populate faculty profile pages on the YSM website and can be used to generate CVs

  • Each of the following sections of these instructions indicates how information can be entered to populate the different sections of CVs generated by CV builder

Example

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Education

Information Included

  • YYYY, degree (no periods), major/department/other qualifier, School, city, state

  • Begin with undergraduate degree and list in chronologic order

  • If the CV is for YM credentialing purposes, you must include the month and year (MM/YYYY)

CV Builder

  • This will pull from defined fields

Example

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Career/Academic Appointments

Information Included

  • YYYY-YYYY of position/appointment (end date can be "-present" if applicable)

  • Role, such as:

    • Internships, residencies, chief residency, postdoctoral fellowships, research faculty positions (e.g. Associate Research Scientist)

    • Teaching/ladder faculty positions (e.g. Assistant Professor)

  • Department (if applicable), organization/institution, city, state

  • List in chronologic order

  • If the CV is being used for YM credentialing purposes, you must include the month and year (MM/YYYY)

CV Builder

  • This will pull from defined fields

Example

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Administrative Positions

Information Included

  • YYYY-YYYY of position/appointment

    • End date can be "-present" if applicable

  • Role (program director, core faculty director, etc.)

  • Department (if applicable), organization/institution, city, state

  • List in chronologic order

  • If the CV id being used for YM credentialing purposes, you must include the month and year (MM/YYYY)

CV Builder

  • This will pull from defined fields

Example

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Board Certification

Information Included

  • Year, name of the board, recertification (if applicable)

CV Builder

  • This will pull from defined fields

Example

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Professional Honors & Recognition

Information Included

  • Professional honors and recognition should be separated into the following sub-categories:

    • International/National/Regional

    • Yale University/Yale School of Medicine/Yale New Haven Health

  • Include

    • Year, honor/recognition name, organization, city, state

    • Awards or honors from organizations, election to honorary societies or to limited membership societies, and fellowships in professional organizations

  • List in chronologic order

CV Builder

  • This will pull from defined fields

Example

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Grant/Clinical Trials History

Information Included

  • Grant and clinical trial history should be separated into the following sub-categories:

    • Current

    • Past

    • Pending (should already have been submitted and a preliminary score should be provided if available)

  • The description of each grant and clinical trial should include the following

    • Agency: Name of funding organization, kind of grant or clinical trial

    • ID#: Organization ID (Yale IRES number for current and pending grants/trials)

    • Title: Title of grant

    • P.I: Name, degree

    • Role on project: If not principal investigator

    • Percent effort: note that total % effort on active grants and clinical trials must not exceed the % effort toward research listed on the CV Supplement

    • Direct costs per year: active grants only

    • Total costs for project period

    • Project period: MM/DD/YYY-MM/DD/YYYY

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Examples

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Invited Speaking Engagements, Presentations & Workshops Not Affiliated With Yale

Information Included

  • Should be separated into the following sub-categories:

    • International/National

    • Regional

  • Include:

    • Invited lectures and faculty service in CME courses and workshops from organizations not affiliated with Yale

    • List educational materials developed specifically for these presentations, such as syllabi for review courses and computer, multimedia or web-based projects

  • Do not include in this section:

    • Presentations given at Yale University/Yale School of Medicine/Yale New Haven Health System

    • Presentations in which your invitation arose from the submission of an abstract or topic for consideration (those items should be listed in peer-reviewed presentations below)

  • Specify date, location, title of presentation and sponsoring organization

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Example

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Peer-Reviewed Presentations Given at Meetings Not Affiliated With Yale

Information Included

  • Include oral and poster presentations, workshops, and symposia that were accepted for presentation after peer-review

  • Follow the same format as for invited speaking engagements

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Example

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Professional Service

Information Included

  • Should be separated into the following sub-categories:

    • Peer Review Groups/Grant Study Sections

    • Advisory Boards

    • Journals

      • Separate into service on editorial boards and as a reviewer

    • Professional Organizations

      • Include elected offices held, committee memberships, leadership roles, and involvement in meeting planning

    • Yale University / Yale New Haven Health

      • Separate committees into university, medical school, department and hospital

  • Specify YYYY or YYYY-YYYY (if applicable), role, organization

  • For each sub-section, list in chronologic order

CV Builder

  • This will pull from defined fields

Examples

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Public Service

Information Included

  • Describe your involvement in service to the community, including serving as a mentor for high school students.

CV Builder

  • This will pull from defined fields

Example

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Bibliography

Information Included

  • Should be separated into the following sub-categories

    • Peer-Reviewed Original Research

    • Chapters, Books, and Reviews

    • Peer-Reviewed Educational Materials

    • Invited Editorials and Commentaries

    • Practice Guidelines, Standards and Consensus Statements

    • Case Reports, Technical Notes, Letters

    • Scholarship In Press

  • Do not include

    • Items that are not accepted (only those that are published or in press)

    • Abstracts

    • Annotations with the listings

  • For each sub-category, list in chronologic order

  • It is important that publications have a uniform format consisting of

    • Full listing of authors in the order presented in the original publication (your name should be in bold).

    • Title of manuscript.

    • Journal (full name preferable or abbreviated according to MSL guidelines) \YYYY, volume: first page-last page.

CV Builder

  • This will pull from defined fields

Example

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