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Publications Summary Entry in Beatrix (Pilot Project)

Publications Summary Entry in Beatrix (Pilot Project)

To add a new publications summary to the YSM website, it first must be added to Beatrix and published.

To add a new summary

  1. Visit the Publications module of Beatrix at https://beatrix.yale.edu/publications-details

  2. Search for the publication by title

If you cannot find the publication you are writing a summary for, it may not have come through in the Dimensions import yet. To add these publications:

  • Please contact ysm.editor@yale.edu and let them know the publication you’re trying to add along with the full citation, and they can enter it manually.

  • In your email identify any authors on the publication that are currently affiliated with YSM.

  1. Click to open the publication for editing

  2. By default, the “Display Title” will be pre-populated with the actual title of the Publication. Please replace this title with the SEO-friendly title provided in the AI-generated Publication Summary document.

  3. The slug for the URL of the summary will update automatically based on the display title. You may customize this further if needed.

  4. Click “Create”

  5. This will generate the “stub” summary and reveal the rest of the fields to be filled in

    1. Header Hero: This is the optional image or video that will appear in the banner at the top of the Publication Summary page.

      • When adding an image, the image should be relevant to the content of the research paper, high quality, and impactful. You may use images from the paper or supplemental data, other related imagery provided by the author, or appropriate stock images from Adobe Images (To access Adobe Stock images please login using your Net ID.  Available images will be eligible to download and will say "Education License - Standard Image (Included in your plan)."  For information on terms of use refer to this page.  Please note video is now available under the school's agreement.  For any questions please reach out ysm.multimedia@yale.edu.).

      • You will also need to add the image title, alt text, caption, and artist credit. The purpose of the description and the text entered in the above steps is to convey to readers the importance of the research and to provide quick overview of it. See Adding External Media for instructions. Here are a few tips specifically for Publication Summaries:

        • Media Title: Use a short sentence or phrase from the ‘Why It Matters’ section of the summary that captures the importance or purpose of the research.

        • Description: Enter the one-sentence summary provided in the document generated by the AI model. You may need to edit the sentence slightly to conform to available space. Please preview your content at different screen sizes and adjust if needed.

    2. Publication Info: This field is for your reference, and can be used for information about the publication being summarized. It will not appear on the final summary.

    3. One-liner (one-sentence summary): This is a required field that will not appear on the Publication Summary page itself, but it is used to give a flavor of what the paper is about when viewed in a larger list of publications or featured on the YSM or department homepage.

    4. Summary: This is where the summary text goes. Each paragraph of the summary is split into a separate section of content, pre-populated with the default header values. You can edit, add new, or delete sections as needed. To re-sort the sections, click and drag the items using the 6 dots icon at the left edge of each item.

    5. Media: this field is for images, video, or audio that will appear in a gallery toward the bottom of the Publication Details page. It could be used for supporting research images or diagrams from the paper, audio interviews or radio spots that relate to a publication, etc.

The button you can “grab” with your mouse to resort sections in the list.

  1. Once all fields are filled in, click the “Publish” button and the summary will be available on the web. You can use the “View Live” link to go directly to the page featuring the summary.

    1. “Preview” feature is coming soon.

 

Troubleshooting article placement

If an article is not showing up in an organization’s widget or feed, it was probably is not imported from Dimensions and was manually added. We need to know who the faculty who need to be affiliated with the pub are and manually add it to their profiles, which allows it to show up in the tool for further editing.

At least one author must also be associated with the organization.