Yale School of Medicine AI-Generated Publication Summaries: Overview, Requirements, and Review

Overview

AI publication summaries are ~400-word, plain-language summaries of research papers published by Yale School of Medicine researchers. They are published on the YSM website to showcase this research. 

The summaries are generated through the Beatrix Publications module, which is available to all communications officers. Before publishing on the YSM site, publication summaries are reviewed and, if necessary, edited by one of the paper’s authors (typically the first or last author).  

Publication summaries should be generated only for peer-reviewed papers. Please do not generate summaries of preprints. 

Summary Contents 

AI-generated publication summaries comprise the following sections: 

• Summary: Consists of the following six sections: 

  • Question: Identifies and describes the main research question or objective. 

  • Why It Matters: Explains the significance of the research in a broader context.  

  • Methods: Provides a succinct overview of the study design, procedures, and methods.  

  • Key Findings: Reports the main results and conclusions of the study.  

  • Implications: Describes the practical or theoretical implications of the research findings.  

  • Next Steps: Reports the potential next steps or areas where further research is necessary as stated by the authors.  

• Funding Information: Presents the sources of funding (even if the paper does not mention any sources of funding): 

  • The funding section must always include one of the following, depending on context:  

    • “Yale University provided funding and support.” 

    • “Yale University also provided funding and support.” 
      (Use “also” when external funders are listed. Use the first sentence when no external funders are listed) 

  • If the NIH provided funding, this disclaimer (per NIH policy) is required: "The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health." 

• SEO-Friendly Title: A title optimized for search engines.  

• One-Sentence Summary: A one-sentence summary of the research paper. This will appear alongside the paper citation in the Publications section of YSM-affiliated researcher profile pages on the YSM website. 

  • The one-sentence summary appears in the Publications section of a YSM author’s profile for papers that have an AI-generated publication summary. 

  • For example: Dr. Lustberg’s YSM profile page: https://medicine.yale.edu/profile/maryam-lustberg/  

    • Scroll down to the Publications section, continue scrolling through papers until you see one that looks like this:
      AI-generated publication summaries comprise the following sections: 

      • Summary: Consists of the following six sections: 

      • Question: Identifies and describes the main research question or objective. 

      • Why It Matters: Explains the significance of the research in a broader context.  

      • Methods: Provides a succinct overview of the study design, procedures, and methods.  

      • Key Findings: Reports the main results and conclusions of the study.  

      • Implications: Describes the practical or theoretical implications of the research findings.  

      • Next Steps: Reports the potential next steps or areas where further research is necessary as stated by the authors.  

      • Funding Information: Presents the sources of funding (even if the paper does not mention any sources of funding): 

      • The funding section must always include one of the following, depending on context:  

      • “Yale University provided funding and support.” 

      • “Yale University also provided funding and support.” 
        (Use “also” when external funders are listed. Use the first sentence when no external funders are listed) 

      • If the NIH provided funding, this disclaimer (per NIH policy) is required: "The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health." 

      • SEO-Friendly Title: A title optimized for search engines.  

      • One-Sentence Summary: A one-sentence summary of the research paper. This will appear alongside the paper citation in the Publications section of YSM-affiliated researcher profile pages on the YSM website. 

      • The one-sentence summary appears in the Publications section of a YSM author’s profile for papers that have an AI-generated publication summary. 

      • For example: Dr. Lustberg’s YSM profile page: https://medicine.yale.edu/profile/maryam-lustberg/ 

      • Scroll down to the Publications section, continue scrolling through papers until you see one that looks like this:
        
        

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        The full citation is circled in red.

         

      • The text within the red circle is the one-sentence summary. The full paper citation is displayed to the left of the one-sentence summary.  
         

      • Examples of published publication summaries: 

      • Neural Links Crucial for Sensory Development in Young Brains 

      • Addressing Disparities in Triple-Negative Breast Cancer Care 

      • Quantifying HER2 and TROP2 in Breast Cancer for Therapy Guidance 
         

• The text within the red circle is the one-sentence summary. The full paper citation is displayed to the left of the one-sentence summary.  
   

• Examples of published publication summaries: 

• Neural Links Crucial for Sensory Development in Young Brains 

• Addressing Disparities in Triple-Negative Breast Cancer Care 

• Quantifying HER2 and TROP2 in Breast Cancer for Therapy Guidance 

When to Create a Publication Summary 

• Strategic research areas. 

• High-impact journals. 

• When writing a related article or news story about a study (or studies) 

  • Only publications with summaries will appear in the ‘Research at a Glance’ widgets on the YSM home page, the News landing page, departmental landing pages, etc.  

  • Generate the publication summary as first step. This will also make it easier to write the article. 

  • Send the pub summary and the article draft to faculty simultaneously for review—a single process.  

  • Be sure to include a link to the publication summary in the article.  

• For research papers that will NOT be the focus of a full article/news story. 

  • Publication summaries are intended to be the default first level of coverage 

  • They are designed to be easy to execute and review.  

  • They create a unique URL for sharing and increase visibility in search engines and on our websites.  

• Research papers authored or coauthored by junior faculty. 

Which Research Papers are Eligible? 

• Peer-reviewed, final publications. (Do not generate publication summaries of preprints.) 

• Recent research publications (within past six months) are preferred. 

• Some papers—especially very recently published papers—may not appear in the Publications module of Beatrix.  
  In these cases, you may need to add the paper manually using a DOI or other unique identifier.  
  (Publications in Beatrix are imported from Dimensions, an external database, and may take several weeks for papers to be imported and appear in the Beatrix database.)

How to Generate Publication Summaries in Beatrix

1. First, locate the paper on the journal website and download the PDF.  
   Note: Off-campus access typically requires Yale’s VPN, Cisco Secure Client, to reach paywalled journals and other Yale resources. 

2. Navigate to Beatrix and open the Publications module (on the navigation menu on the left side of the page). 

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The Publications module is in the left navigation in Beatrix.

3. After opening the Publications module, search for the publication using the PubMed ID (PMID), title, or author.  

   1. PubMed ID is the fastest search method.  

      1. A PubMed ID is a unique number that is assigned to research papers on the PubMed website (a database of abstracts and citations of research papers in medical and biological sciences).  

      2. To find the PubMed ID, open the paper’s page on PubMed. This can be reached by searching PubMed directly or by searching the paper title in a web search engine. 

      3. The PubMed ID will be labeled “PMID,” and is typically located below the title and list of authors.  

      4. Copy the PMID and paste it into the search bar in the Beatrix Publications module. 

   2. Searching by title or author works, though it may take longer; searching by name can return multiple results. 

4. Click on the paper entry to open a Beatrix page for generating the publication summary. 

   1. At the top of this page, you will see the full title of the research paper and two text boxes. One text box is labeled Display Title, and the other is the slug (this will be part of the URL once the publication summary is published). The Display Title and slug are prepopulated with the paper’s full title. After you generate the AI draft of the summary, the Display Title and slug will be updated with a new, SEO-friendly title. 

5. Click the “Create” button. 

   1. This imports metadata from Dimensions. For example, you should now see a list of authors, full citation, and other information on the webpage. You do not need to add any of this information manually, and you cannot manually edit it.  

6. Scroll to the “Full Original Publication Text” section of the page and click the “Browse” button. Here you will upload the PDF of the research paper that you downloaded in step 1 above.  

7. After uploading the PDF, click the “Generate Draft Text” button. 

   1. A pop-up box will ask you if you are willing to proceed with overwriting some information on the Beatrix page. Click the “Approve” button.  

   2. The AI model generates the publication summary in the background. This usually takes about a minute, though it may take longer. 

   3. After the text is generated, click the “Done” button. 

8. You will now see that the full text of the summary, Funding Information, one-sentence summary, and SEO-friendly title have been generated by the AI model. You can click on each of these text boxes and edit them as necessary (after review by one of the researchers). 

   1. At the top of the page, the Display Title updates to the SEO-friendly title. The slug should match the SEO-friendly title. 

9. Next, upload an image for the publication summary. The image includes a text overlay, so add the required text fields. 

   1. Click on “Header Hero” and upload an image. Options for this image: 

      1. Ask the researcher for an image from the paper that would work well for the publication summary.  

         1. Do not use dense tables or graphs as the image for a publication summary. 

      2. Use an image from Adobe Stock. You may be able to find images related to the topic of the paper, though in some cases, you’ll likely need to use a generic image.  

      3. Upload the image.  

      4. You’ll see three text boxes that you must fill out: 

         1. Title: Add a few words or a short phrase that introduce the topic of the research paper.  

         2. Alt Text: Add 1-2 short sentences that describe the image. This will not be displayed when you preview or publish the publication summary. Alt text helps make content accessible and improves SEO. 

         3. Caption: Add one concise sentence that summarizes the paper or its significance.  
            You may copy the AI-generated one-sentence summary and put it here (you may need to modify the text slightly). If you wish to describe the importance of the research, it may be useful to read the “Question” and “Why It Matters” sections of the publication summary you just generated and include some of that language or similar language in the caption.  

         4. Click “Update.” The image and text are added to the Beatrix record.  

10. Scroll to the bottom of the main page of the Beatrix record and select “Preview Publications.”
    This will open a new browser tab with a preview of the publication summary webpage. This is how the publication summary will look once published. 

 Review Process 

Publication Summaries Must Be Reviewed by a YSM-Affiliated Author  

• Because the text is AI-generated, it must be reviewed by a YSM-affiliated author/coauthor of the paper.  

  • Suggestion: Send the summary to the first (lead) or last (senior) author. If both the first and last author are at YSM, start by sending the summary to the last author. 

• Provide the following for review: 

  • A link to the publication summary preview page 

  • A Word document including the AI-generated elements of the preview page: SEO-friendly title; full text of the summary (Question, Why It Matters, Methods, Key Findings, Implications, Next Steps); Funding Information; and one-sentence summary.  
    (It is often easier for reviewers to edit a Word document than to describe edits they suggest for a webpage.) 

Publication Summary Review Guidelines 

One-Sentence Summary 

• The one-sentence summary should be a ~25-word plain-language, nontechnical encapsulation of the research paper. If technical terms are used but not defined, consider removing or replacing them, or add a brief definition.  

• When requesting a review, note that this one-sentence summary should remain ~25 words long.  
  (The one-sentence summary is displayed alongside a condensed citation of the research paper in the Publications section of authors’ profiles. There is limited space to display the sentence.) 

Summary  

• The summary consists of six sections: Question, Why It Matters, Methods, Key Findings, Implications, Next Steps. (The Funding Information section is addressed separately below.) 

• Target ~400 words total for these six sections (range approximately 330-430 words). 

• When requesting review, note the ~400-word targets and ask that edits stay at or close to this length.  

• The summary should be written in plain, nontechnical language. Any necessary technical terms and acronyms should be defined on first use.  

  • When you send the publication summary for review, please explain that it is a plain-language overview for a broad audience, and any edits should avoid complex, technical language when possible.  

Funding Information 

• This section presents information about sources of funding and grants as reported in the research paper.  

• The length varies depending on the number of funding sources. 

• All sources of funding should be reported in this section. Add any missing items; remove any that are not in the paper. 

• Two sentences are mandatory in this section: 

  • If the NIH provided funding, this disclaimer (per NIH policy) is required: "The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health." 

  • In all cases, even if it is not explicitly mentioned in the research paper or if the paper does not report any funding information, the Funding Information section must include one of these statements (add it if it does not automatically appear): 

    • “Yale University provided funding and support for this research.” 

    • “Yale University also provided funding and support for this research.” 

SEO-Friendly Title 

• Think of the SEO title as the title of the publication summary. It should be a descriptive title that reflects the main topic and takeaway of the research paper.  

• The title should be 50–60 characters, including spaces. 

  • Titles longer than this range may be truncated in search engine results. 

  • The character count displays in Beatrix. 

Review Request Email Example 

Use the template below as a starting point. Modify as needed or replace with a custom message. 

Example Review Request Email: 

What to do if you can’t find the publication in Beatrix

Since it can take several weeks for final publications to be imported from Dimensions, you can manually add the publication to the author’s profile (in the Publications tab). Then it will be displayed in the database.

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Manually add the publication to the author’s profile in Beatrix

What it Looks Like and Webpage Display Options

1. Here is an example of a finalized publication.

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   A publication summary article

2. Listing - this format is a standalong listing of summaries. See https://medicine.yale.edu/cancer/news/new-research-findings/

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   Publications Summary Listing Page

3. News landing page- This format uses a similar looking widget that is integrated into a news landing page with other widgets. See https://medicine.yale.edu/academic-publications/.

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   Publications Summaries can be displayed in News Landing pages

4. Publication Summary Highlight:

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   The publication summary highlight allows you to place a selected article on any static webpage, e.g. a labsite homepage.