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Faculty, Staff, and Trainee Guide to Research Publication Summaries

Faculty, Staff, and Trainee Guide to Research Publication Summaries

 

Which Research Papers are Eligible? 

  • The YSM Office of Communications will automatically generate publication summaries for new papers that meet the criteria below.

    • Please note: Publications in Beatrix are imported from Dimensions, an external database, and may take several weeks for papers to be imported and appear in the Beatrix database. Publication summaries will be generated once the papers are imported into Beatrix, so there will be a delay between the publication of the paper and the generation of the summary.

  • Criteria:

    • Peer-reviewed, final publications (not preprints). 

    • Has a YSM-affiliated first or last author.

  • You can also generate summaries of your papers. Instructions for generating summaries are below. Please do not generate summaries of preprints.

How to Generate Publication Summaries in Beatrix

  1. First, locate the paper on the journal website and download the PDF.  
    Note: Off-campus access typically requires Yale’s VPN, Cisco Secure Client, to reach paywalled journals and other Yale resources. 

  2. Navigate to Beatrix and open the Publications module (on the navigation menu on the left side of the page). 

The Publications module is in the left navigation in Beatrix.

  1. After opening the Publications module, search for the publication using the PubMed ID (PMID), title, or author.  

    1. PubMed ID is the fastest search method.  

    2. Searching by title or author is also an option, though it may take longer; searching by name can return multiple results. 

  2. Click on the paper entry to open a Beatrix page for generating the publication summary. 

    1. At the top of this page, you will see the full title of the research paper and two text boxes. One text box is labeled Display Title, and the other is the slug (this will be part of the URL once the publication summary is published). The Display Title and slug are prepopulated with the paper’s full title. After you generate the AI draft of the summary, the Display Title and slug will be updated with a new, SEO-friendly title. 

  3. Click the “Create” button. 

    1. This imports metadata from Dimensions. For example, you should now see a list of authors, full citation, and other information on the webpage. You do not need to add any of this information manually, and you cannot manually edit it.  

  4. Scroll to the “Full Original Publication Text” section of the page and click the “Browse” button. Here you will upload the PDF of the research paper that you downloaded in step 1 above.  

  5. After uploading the PDF, click the “Generate Draft Text” button. 

    1. A pop-up box will ask you if you are willing to proceed with overwriting some information on the Beatrix page. Click the “Approve” button.  

    2. The AI model generates the publication summary in the background. This usually takes about a minute, though it may take longer. 

    3. After the text is generated, click the “Done” button. 

  6. You will now see that the full text of the summary, Funding Information, one-sentence summary, and SEO-friendly title have been generated by the AI model. You can click on each of these text boxes and edit them as necessary.

  7. Next, you can upload an image for the publication summary.

    1. Click on “Header Hero” and upload an image. Options for this image: 

      1. An image from the paper that would work well for the publication summary.  

        1. Do not use dense tables or graphs as the image for a publication summary. 

      2. Other relevant research images from your lab (Exception: do not post images of animals, per YSM policy)

      3. Upload the image.  

      4. You’ll see three text boxes that you must fill out: 

        1. Title: Add a few words or a short phrase that introduce the topic of the research paper.  

        2. Alt Text: Add 1-2 short sentences that describe the image. This will not be displayed when you preview or publish the publication summary. Alt text helps make content accessible and improves SEO. 

        3. Caption: Add one concise sentence that summarizes the paper or its significance.  
          You may copy the AI-generated one-sentence summary and put it here (you may need to modify the text slightly).

        4. Click “Update.” The image and text are added to the Beatrix record.  

  8. To update who is designated as a first or last author:

    1. Click the author in the author list

    2. Click the “Add first co-author” or “Add last co-author” buttons to designate the relevant authorship

  9. Scroll to the bottom of the main page of the Beatrix record and select “Preview Publications.”
    This will open a new browser tab with a preview of the publication summary webpage. This is how the publication summary will look once published. 

  10. Review and correct any inaccuracies if necessary. Avoid adding jargon or overly technical language.

  11. Check the box that confirms you approve the text.

  12. Click “Publish”

Publication Summary Guidelines 

One-Sentence Summary 

  • The one-sentence summary should be a ~25-word plain-language, nontechnical encapsulation of the research paper.  

Summary  

  • The summary consists of six sections: Question, Why It Matters, Methods, Key Findings, Implications, Next Steps. (The Funding Information section is addressed separately below.) 

  • Target ~400 words total for these six sections (range approximately 330-430 words). 

  • The summary should be written in plain, nontechnical language. Any necessary technical terms and acronyms should be defined on first use.  

Funding Information 

  • This section presents information about sources of funding and grants as reported in the research paper.  

  • The length varies depending on the number of funding sources. 

  • All sources of funding should be reported in this section. Add any missing items; remove any that are not in the paper. 

  • Two sentences are mandatory in this section: 

    • If the NIH provided funding, this disclaimer (per NIH policy) is required: "The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health." 

    • In all cases, even if it is not explicitly mentioned in the research paper or if the paper does not report any funding information, the Funding Information section must include one of these statements (add it if it does not automatically appear): 

      • “Yale University provided funding and support for this research.” 

      • “Yale University also provided funding and support for this research.” 

SEO-Friendly Title 

  • Think of the SEO title as the title of the publication summary. It should be a descriptive title that reflects the main topic and takeaway of the research paper.  

  • The title should be 50–60 characters, including spaces. 

    • Titles longer than this range may be truncated in search engine results. 

    • The character count displays in Beatrix. 

 

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Yale School of Medicine AI-Generated Publication Summaries: Overview, Requirements, and Review

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