External News (2nd draft)

If you have found an external publication featuring pertinent Yale related news, you should submit it as an “External News” article.

There are a lot of possible fields to fill out for an external article, which give users a wide variety of display options. However, there are only a few fields that are required. The purpose of these instructions is to guide you through creating a basic news article.

To start adding an internal article:

1. Visit https://profile.yale.edu

2. Log in with your NetID and password

3. Click News in the navigation.

4. Click the Submit a News Article button

This will take you to the article editing page for a new article.

Article Info

To start creating an External article, select External Article and the relevant “Article Info” fields will appear.

Fill in the following fields that appear:

• Title

• Thumbnail

  • Thumbnails are not required, but make the news articles and listings much more interesting. Please add a relevant thumbnail whenever possible.

  • For more advice on adding and cropping thumbnails for news, check these instructions.

• Author

  • To add a Yale person, click Add New, start typing a name, click the correct name in the suggestions list that appears, and click Add

  • To add a person who is not a Yale employee, click Add New, type in the author’s full name, then click Add.

• Source

  • To tag the source of the external article, you must include the Publication Name (In the official name of the original publication from which the article came)

  • You must also include the full URL you utilized to access the article at its original source.

• Byline date

  • In this section, enter the original date the article was published in the original source.

• Article Summary

  • If you don’t want to write a custom summary, the first few sentences of the article or the article subtitle may suffice.

Then, click Save and continue to move on to the next step.

People & Organizations

You’ll notice, after you have clicked Save and Continue that the wizard for the External Article jumps ahead a few steps to the “People and Organizations” tag.

This is because, as you are simply referencing an external piece of work owned by an organization that is not affiliated with Yale, you are not actually entering any copyrighted material into our system. Instead, you are prompted to tag the relevant Yale Faculty and Staff and/or organizations associated with this particular article.

Publish Settings

The final step for the External Article is to choose the publish settings.

Because the article comes from an outside source, and no formatting needs to be checked, this is a relatively straightforward process. If you choose to publish the article immediately, select Now.

If you would like this article to be published at a more strategic time, you can choose a date and time that better suits you by selecting the Schedule For: option. When selected, this option 12 shows a date and time setting, which allows for future dating your publication (highlighted in yellow above).

If you are satisfied with your publication choices and are ready for your article to be made live, click Finish.

If you would like to revert this page to its default settings, click the Discard Changes Button.