Purchase Requests

All equipment and goods purchases must be made through SciQuest or, if unavailable in SciQuest, through Rhonda’s P-Card. Avoid using your personal P-Card or credit card to purchase goods, unless it is an emergency. Submit a ticket using the instructions below to request any new good.

Preferred Vendors

Yale has four primary preferred vendors. Please use the websites below to shop and include links in the ticket to the products you need ordered:

• WB Mason (office supplies/equipment) 

• B&H Photo (video/photography equipment) 

• Apple (MacBook laptops/monitors/equipment) 

• Connection (Lenovo Yale Standard PC’s/equipment)

Purchases made at Amazon.com (business account) are considered an exception when you can’t find what you need through our preferred vendors. Please review Yale’s Amazon policy before ordering, and make sure you have your manager’s approval.  

For additional approved vendors please refer to Yale’s Buying Guide.

Notes

• Computer replacements: We typically replace computers every 3-5 years. Per Yale policy, three-years is typically the minimum; however, you’re welcome to keep your computer for longer if you prefer and it is in good working order.

• Lead times: As of January 2022, the lead time for most equipment (monitors, computers, etc.) is 4-8 weeks. Please keep this in mind when placing a request.

• Updates: Rhonda Evans (Unlicensed) will update your ticket with order confirmation and shipping information as she receives it. Please monitor your ticket for updates.