Purchase Requests-Office Supplies and Equipment

All equipment and goods purchases must be made through SciQuest or, if unavailable in SciQuest, through a P-card assigned by one of the Business Operations team. Avoid using your personal P-Card or credit card to purchase goods, unless it is an emergency. Submit a ticket using the instructions below to request any supplies and equipment.

Preferred Vendors

Yale has four primary preferred vendors. Please use the websites below to shop and include links in the ticket to the products you need ordered:

• WB Mason (office supplies/equipment) 

• B&H Photo (video/photography equipment) 

• Apple (MacBook laptops/monitors/equipment) 

• Connection (Lenovo Yale Standard PC’s/equipment)

Purchases made at Amazon.com (business account) are considered an exception when you can’t find what you need through our preferred vendors. Please review Yale’s Amazon policy before ordering, and make sure you have your manager’s approval.  

For additional approved vendors please refer to Yale’s Buying Guide.

Notes

• Computer replacements: We typically replace computers every 3-5 years. Per Yale policy, three-years is typically the minimum; however, you’re welcome to keep your computer for longer if you prefer and it is in good working order.

• Lead times: As of August 2024, the lead time for most equipment (monitors, computers, etc.) is 1-2 weeks. Please keep this in mind when placing a request.

• Updates: The Business Operations team will update your ticket with order confirmation and shipping information as they receive it. Please monitor your ticket for updates.