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Never copy news articles you or another Yale faculty or staff member has written for display on the websites and submit them as External News. You should either submit these articles as Internal News , or if the article already exists in the YSM Profile System, you can add the existing article to your website. |
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This will take you to the article editing page for a new article.
Table of Contents
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Article Info
To start creating an External article, select External Article and the relevant “Article Info” fields will appear.
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Title
As you type in the Title of the article, if a similar title exists in the system, you will be notified that the article may already have been uploaded.
Thumbnail
Thumbnails are not required, but make the news articles and listings much more interesting. Please add a relevant thumbnail whenever possible.
For more advice on adding and cropping thumbnails for news, check these instructions: News Thumbnails: Uploading and Cropping.
Author
To add a Yale person, click
Add New, start typing a name, click the correct name in the suggestions list that appears, and clickAddTo add a person who is not a Yale employee, click
Add New, type in the author’s full name, then clickAdd.
Source
To tag the source of the external article, you must include the Publication Name (In the official name of the original publication from which the article came)
You must also include the full URL you utilized to access the article at its original source.
Byline date
In this section, enter the original date the article was published in the original source.
Article Summary
If you don’t want to write a custom summary, the first few sentences of the article or the article subtitle may suffice.
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| Info |
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The byline date will appear as the publish date for your article. If you select a byline date in the future, your article will be embargoed until that date. In other words, your article will not appear on websites until the byline date and time has passed, even if the article is approved before then. |
People & Organizations
You’ll notice, after you have clicked Save and Continue that the wizard for the External Article jumps ahead a few steps to the “People and Organizations” tag.
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For detailed information on tagging people and organizations in a news article, please visit these instructions:
Publish Settings
The final step for the External Article is to set the publish options.
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