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A Single event is an event that only occurs one time – for example, a special event or reception.
A Recurring event is an event that will occur on a regular schedule, such as a departmental grand rounds, weekly staff meeting, or monthly office-hosted social event or speaking engagement.
A Multi-session event is a single event that may span for one or more days and consists of shorter “sub-events” or sessions, for instance a conference or retreat.
A Recurring event is an event that will occur on a regular schedule, such as a weekly staff meeting, or monthly office-hosted social event or speaking engagement.
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Choose your event type with the radio buttons (blue).
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Indicate Single Event using the left adjacent radio button to designate an event as a Single event, and proceed to the next section (below) to determine the beginning and end times for your event.
Indicate Multi-Session Recurring Event using the left center adjacent radio button (above) to designate an event as Recurring
Indicate Multi-Session .Indicate Recurring Event using the left right adjacent radio button (above) to designate an event as Recurring:If you would like to duplicate a pre-existing event, click Duplicate from existing event...(above), and use either the search bar or the list that appears in the resulting pop-up window to find the event you would like to copy Multi-Session.
For step-by-step instructions on creating events specified by event type, visit our support documents here:
https://ysmweb.atlassian.net/wiki/pages/resumedraft.action?draftId=1709343223
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The Event Info tab is the same for a Single or Multi Session event, but for the following example, we have selected Single Event which will bring up the section below:
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Selecting Single Event or Multi-Session Eventwill bring up the section above with information to fill out.
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For a Single or Multi-Session Event, all of the fields are required.
Event Title: Type in a name for your event.
Event Status: Use the dropdown to let attendees know which of the following status options applies:
ConfirmedTentativeCancelled
Slug: Create a unique slug used for the url for promoting this event.
In Start Date and Time fields, choose when your event will start.
Select
All-Day Eventif your event lasts all day
In the End Date and Time field, input at what time your event will conclude.
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If there are other events in the Calendar that are scheduled at the same time as your event, the system will warn you (highlighted above in green).with Potential Conflicts |
The final step in the Event Info tab is Contacts, which is described later in these instructions.
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Selecting Recurring Event will bring up the section below:
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Selecting Recurring Event will bring up the section above with information to fill out.
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For a Recurring Event, all of the fields are required.
Event Title: Type in a name for your event.
Event Status: Use the dropdown to let attendees know which of the following status options applies:
ConfirmedTentativeCancelled
In the Start Date field, choose on what day your event reoccurrence will start.
In the End Date field, input when your event reoccurrence conclude.
Select
End Afterif your event cycle will end after a certain number of occurrences and input the number of total occurrences into the box.Select
End ByIf your event cycle will end at a specific date and input the end date for your recurrence.
Use the Recurrence Pattern section to determine the frequency of your event's recurrence (
Daily,Weekly,Monthly,Yearly) and on which days.Enter the beginning and end times for your event into the Event Time field.
If your event lasts all day, select the checkbox next to
All-Day Eventand then proceed to designate your event's start and end dates.
| Note |
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If there are other events in the Calendar that are scheduled at the same time as your event, the system will warn you (highlighted above in green)with Potential Conflicts. |
The final step in the Event Info tab is Contacts, which is described later in these instructions.
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