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In order to streamline the process of sharing documents on YSM websites and to give website stakeholders the ability to update documents directly on the websites, we have added an integration that allows you to list files hosted on Box.com on your YSM website. Sometimes documents change frequently or need emergency updates, and giving stakeholders direct control over this easy-to-update content can reduce our number of total helpdesk tickets and avoid the need for some emergency edits.

An example of how this template appears on the YSM site can be found here:
https://dev.medicine.yale.edu/web/showcase/about/box-test/

or https://preview.yale.edu/childstudy/services/community-and-schools-programs/yctsr/stress-intervention/resource-center/

Note

Listing files from Box.com on the YSM website requires sharing a Box.com folder with our app. Once the files are shared with our app, they can potentially be added in a listing any page of the site.

This means you must pay close attention to the sensitivity of the documents when adding them in a Box file listing. If the documents should only be accessible to a restricted audience, we must ensure that the YSM page the listing appears on is secured, and only the proper users are allowed access.

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  1. Create a new folder (or select an existing one) and add the files to share on the website

    1. You can also add subfolders to this folder, but in this case only a link to the folder on Box.com will appear on the YSM website. This means people visiting the site must have explicit access to the subfolder on Box.com, or they will not be able to access the files within it.

  2. While viewing the folder on Box.com, click the Share button in the top right.

  3. Copy and paste this value into the Invite People field: AutomationUser_1787220_XpSdYCoJdH@boxdevedition.com

    1. Also invite a member of the Web Services team so we have access to the folder if the stakeholder happens to leave the school.

  4. From the permission dropdown, select Invite as Viewer

    1. Generally, the default value is Invite as Editor

  5. Click Send. This will share the folder with the YSM Box File Listing for Web app, which allows us to display Box.com files on the YSM site.

  6. To have the View folder on Box button appear, you must create a shared link in box.

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Note

Since the YSM Web Services team will not be reviewing the documents uploaded to Box.com, stakeholders must make sure all of their documents are ADA compliant. They should refer to the Yale accessibility policy for further information: https://usability.yale.edu/web-accessibility/accessibility-yale

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