The News and People Profile System (profile.yale.edu) allows you to manage various types of information associated with a person’s profile.
The following instructions will explain how to manage and edit the Career achievements of a person.
To begin managing the Career information:
Visit https://profile.yale.edu
Log in with your NetID and password
Click Profiles in the navigation at the top of the page.
Find and select the profile you want to edit (see Edit a Profile for more information).
Click the Career button in the navigation on the left side of the page.
In the Titles section of the Career page, manage titles held by a person. This list is populated by 2 sources:
WorkDay: For faculty and staff, your main title (highlighted in yellow below) is imported from WorkDay.
It can’t be changed in the profile system, but you can ask HR to change the title by clicking Request to change title...
For more information on WorkDay, please see these instructions: Titles in WorkDay
The title imported from WorkDay will always appear first
Administrative Positions: This is the next section in this document, and is explained below.
These titles can be added, deleted, edited, and sorted.
They always appear below the main title (highlighted in blue below).
The main title (yellow) and administrative positions (blue).
The hamburger icons on the far left of each administrative title allow you to sort the titles into the order you want them to appear on the website, by clicking and dragging the icon.
The globe icons on the far right of each administrative title indicate whether the title is set to appear on the profile website, which can be edited in the Administrative Positions section.
In this section, you can add and edit Administrative Positions that can be used for display titles (see above section) and your CV.
To add a new position, click Add New... and the fields below will pop up.
Information for adding an Administrative Position. The starred fields are required.
Source: Use the radio button to determine whether the source of this position is Yale or Non Yale.
Title: Enter the title in this field.
Enter only the title in this field.
If the title includes a department or organization, (i.e. “Director, Yale Cancer Center”), add only “Director” in this field and add “Yale Cancer Center” to the next field (Department).
Department: Enter the department or organization name.
If the department is a Yale department or organization, select from the suggested list when you start typing.
Start and End Dates: Enter the date you started in this position.
If the position is ongoing, do not enter an End Date
Institution: Enter the broader institution that the department is in.
For example, “Yale University” or “Yale School of Medicine”
Privacy: Indicate whether the position should be:
Public: this position will appear in the profile on websites
Private: this position will not appear in the profile on websites
Location: Enter the location of the institution.
Select the Country with the drop-down menu
Begin typing in the location (City, State) and select from the choices that populate the field.
Click Add when you are done entering the information to add the position.
You’ll notice that once you add a new position, it appears in both the Titles and the Administrative Positions lists (highlighted in yellow below):
The new position populates in both the Titles and Administrative Positions lists.
Because we designated the position as Private, the globe icons that display whether the position or title will appear in the profile on a website (highlighted above in green) instead appears as a lock icon (highlighted above in blue).
You can edit or delete a position by clicking on the pencil and trash can icons respectively (highlighted above in red).
The Titles populate on the website of a profile in the header. The WorkDay title leads the way, followed by the titles added in the Administrative Positions section (shown in yellow below):
Titles as they appear in a website.
The Career section also allows you to add Training credentials to a profile. To add to the training section, click the Add New... button and the following section will pop up:
The Add Training section. Starred fields are required.
Position: Enter the training position in this field.
Department: Enter the department or organization name.
Start and End Dates: Enter the date you started and finished this training.
Select the check box next to Displayed on Websites to indicate whether you want this training to appear in the profile on websites.
Institution: Enter the broader institution that the department is in.
For example, “Yale University” or “Yale School of Medicine”
Privacy: Indicate whether the position should be:
Public: this training will appear in the profile on websites
Private: this training will not appear in the profile on websites
Location: Enter the location of the institution.
Select the Country with the drop-down menu
Begin typing in the location (City, State) and select from the choices that populate the field.
Click Add when you are done entering the information to add the position.
The training information will appear in the list (highlighted in yellow below), ordered by the date (most recent to least recent).
The newly added training (yellow).
Because we set the Privacy to Private and did not check the box for Displayed on Websites, the globe icon is grey (highlighted in red above) as opposed to the others that will appear on websites (green above).
You can use the pencil and trash icons respectively to edit and delete the training (highlighted in blue above).
The Training section populates in the website of a profile in the same place as it does in Education. The two lists are merged and ordered by date (highlighted in yellow below).
The Education and Training lists merged on a website (yellow).
The Career section also allows you to add Appointments to a profile.
This section displays your Yale and Non-Yale appointment history, which will only be used internally to create CVs through the CV Builder tool.
The Yale appointment information is imported from your Workday record. To view your full Yale appointment history, please visit https://www.myworkday.com/yale/
To request a change to your Yale appointment information, click Request Change... under the appointment.
To request an additional Yale appointment record, contact your department’s faculty affairs office.
To add a Non-Yale appointment, click the Add New... button and the following section will pop up:
The information for adding a Non-Yale Appointment. Required fields are starred.
Title: Enter the appointment Title.
Department: Enter the Department the appointment is in.
Start and End Dates: Enter the date you started in this appointment.
If the appointment is ongoing, do not enter an End Date
Organization: Enter the Organization the appointment is with.
Location: Enter the location of the organization.
Select the Country with the drop-down menu
Begin typing in the location (City, State) and select from the choices that populate the field.
Click Add when you are done entering the information to add the appointment.
The appointment information will appear in the list (highlighted in yellow below), ordered by the date (most recent to least recent).
The appointments are listed by date.
You can use the pencil and trash icons respectively to edit and delete the training (highlighted in blue above), as long as it is a Non-Yale appointment.
Because this is all internal, these appointments will not display on a website.
The final section of the Career page is Patents, where you can add a Patent to a profile.
To add a patent, click Add New Patent... and you will be taken to a page titled Add Patent (shown below):
The Add Patent page. All fields are required.
Status: Use the radio button to indicate whether the Patent is Issued or Pending.
Inventors: The name of the profile will automatically populate, but you can edit or delete that person with the pencil or trash can icons respectively.
To add another inventor to the patent, click Add New...
You can add a Yale person by using the Yale radio button, typing in the person’s name, and clicking the suggested option.
You can add a Non-Yale person by using the Non-Yale radio button and entering the person’s name.
Invention Title: Add the name of the Invention that is patented.
Country: Type in the country and choose from the suggested list.
Application Number: Enter the Application number for the Patent
Date Filed: Choose the date the patent was filed from the Calendar tool.
Date Issued: If the patent has been Issued, choose the date from the Calendar tool.
When you are finished entering the information, click Save to add the patent to a person’s profile.
The patent will appear in the Patents section of the Career page.