Contact Information & Organizations

Beatrix.yale.edu allows you to manage various types of information associated with a person’s profile.

The following instructions will explain how to manage and edit Contact Information for a person.

To begin managing Contact Information:

1. Visit https://beatrix.yale.edu.

2. Log in with your NetID and password.

3. Click People in the main navigation.

4. Find and select the profile you want to edit (see https://ysmweb.atlassian.net/wiki/spaces/HELP/pages/1702395932 for more information).

5. Click Overview in the navigation on the left side of the page.

Table of Contents

Contact Info

Contact Info is located on the Overview section of the profile. You can add a variety of different phone and fax numbers that you want to save on your profile.

Open

Open

The red lock/green eye next to each contact allows you to designate privacy for a contact. Red is private; green is public.

• A Private piece of contact information will be available to you, your designated profile editors, and your organization administrators, but will not appear on any website outside of Beatrix.

Emails

Your Yale email address is automatically supplied by HR, but this section allows you to add a different email address by using the field.

• You can designate your Email to display or not display.

Your Assistants

The profile system seeks to maintain a list of administrative assistants for communication purposes.

• To add an assistant, click the Add Assistant button and begin typing the person’s name.

• The search field will populate accordingly, select the name once you find it and it will be added to your profile.

• Click the X next to the name to remove the person from the profile.

Organizations, Departments, Programs & Centers

Under the Organizations navigation, note that the departments and programs are supplied by Yale’s HR department.