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The Edit Sessions section allows you to add and edit individual sessions in a Mulit-Session event. You need to add individual sessions to the event to set up a schedule for the overall event.
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For step-by-step instructions on Adding a Multi-Session Event to the Calendar, please go here:
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If at any point you want to Navigate back to the entire Multi-Session Event, click |
Table of Contents
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Navigating to the Sessions
After completing the first 4 sections in the process of adding a Multi-Session Event to the calendar, you are taken to the Edit Sessions tab:
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Click Add New... to add a Session (yellow).
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In the Edit Sessions section, click the Add New... button (yellow above).
You will be taken to the beginning of the process for adding an event that very much resembles adding a Single Event:
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Adding a session resembles creating a single event, but has important differences.
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Although it looks the same as adding a Single Event to the Calendar, there are important differences. You are asked to go through the whole process for creating a single event, however:
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Only limited data from the sessions are actually displayed, the data for the full Multi-Session Event takes precedence. |
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You’ll notice in the Event Info tab in section containing Start and End Date, there is the notification below, highlighted in yellow:
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You must choose a date and time that falls
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between the start and end times of the entire Multi-Session Event (yellow). If you don’t, you will get an error message (red).
If you try to set a date outside of the window of the Multi-Session Event, you will get the above error message (highlighted in red).
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There are 2 other potentially important options in the Event Info tab of a Multi-Session Event.
Select the radio button next to
Disable Add to Calendar function on Websitesto indicate that you do not want this individual session to show up on website calendars if you don’t want people to be able to add this single session to their personal calendar. This is useful if, for instance, attendees must register for the entire event and it’s not possible to attend only a single session.Select the radio button next to
Break/Recreation Sessionto indicate that this session is a break or for recreation, which results in it being formatted differently than other sessions on the website.
To move on to the next section, click Save and Continue at the bottom of the page, When you are done editing the individual session, select View Full Event.
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A Multi-Session event like a conference often has events may have several sessions that occur at the same time as each other or events where the times overlap.
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This could be useful for a training conference where people might break up into smaller groups to attend their choice among several available sessions.
If your Multi-Session event has concurrent eventssessions, they will have a special design on the YSM website to indicate this:
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An example of a Multi-Session Event on the YSM website with concurrent
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sessions (blue) and
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sessions that don’t overlap (yellow).
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Editing Sessions Once They Have Been Created
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After clicking View Full Event while editing an individual session, you are taken to the page below:
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Click on the pencil icons (blue) to edit any individual session.
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Once you have navigated back to the Edit Sessions section of the original Recurring event, click on Continue to move on to the Publish Info tab.