Editing Sessions

When creating a Multi-Session Event in the Profile System, you have to add and edit the event's sessions individually with the Edit Sessions tab. This section comes after completing the following sections:

The Edit Sessions section allows you to add and edit individual sessions in a Mulit-Session event. You need to add individual sessions to the event to set up a schedule for the overall event.

For step-by-step instructions on Adding a Multi-Session Event to the Calendar, please go here:

Multi-Session Event: Step-by-Step

If at any point you want to Navigate back to the entire Multi-Session Event, click View Full Event at the bottom of the page.

Navigating to the Sessions

After completing the first 4 sections in the process of adding a Multi-Session Event to the calendar, you are taken to the Edit Sessions tab:

Click Add New... to add a Session (yellow).

In the Edit Sessions section, click the Add New... button (yellow above).

You will be taken to the beginning of the process for adding an event that very much resembles adding a Single Event:

Adding a session resembles creating a single event, but has important differences.

Although it looks the same as adding a Single Event to the Calendar, there are important differences. You are asked to go through the whole process for creating a single event, however:

Only limited data from the sessions are actually displayed, the data for the full Multi-Session Event takes precedence.

The rest of these instructions will highlight the important data to input and other changes to the process of adding a Session that make it different from a Single Event.

Event Info

Even though most of the data you can enter while creating an individual session will never be displayed, there is some important information you need to input.

The most important piece of information to determine is the Session Date and Time.

Because this is a Multi-Session Event, you’ve already set the overall dates and time frame for your events, (for details, see Event Information | Event Info: Recurring Event) you cannot set the date of an individual session if it does not fall in the window of your Multi-Session event.

You’ll notice in the Event Info tab in section containing Start and End Date, there is the notification below, highlighted in yellow:

You must choose a date and time that falls between the start and end times of the entire Multi-Session Event (yellow). If you don’t, you will get an error message (red).

There are 2 other potentially important options in the Event Info tab of a Multi-Session Event.

Select the radio button next to Disable Add to Calendar function on Websites if you don’t want people to be able to add this single session to their personal calendar. This is useful if, for instance, attendees must register for the entire event and it’s not possible to attend only a single session.
Select the radio button next to Break/Recreation Session to indicate that this session is a break or for recreation, which results in it being formatted differently than other sessions on the website.

To move on to the next section, click Save and Continue at the bottom of the page, When you are done editing the individual session, select View Full Event.

Concurrent Events

A Multi-Session event like a conference may have several sessions that occur at the same time. This could be useful for a training conference where people might break up into smaller groups to attend their choice among several available sessions.

If your Multi-Session event has concurrent sessions, they will have a special design on the YSM website to indicate this:

An example of a Multi-Session Event on the YSM website with concurrent sessions (blue) and sessions that don’t overlap (yellow).