Page Comparison

After starting to create your event in the Profile System Beatrix with the Event Information tab, the next step is to provide additional information about the event.

The sections that make up the Event Content tab allows allow you to add more specificity to your event listing. This includes information about the Event Type, Audience, Admission Requirements, Location, and even Food!

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The Event Content section allows you to add important information about your event.

Designating an RSVP Contact and URL

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If your event requires an RSVP, you can designate both an RSVP URL for participants, and/or an RSVP Contact – someone who should be notified when attendees RSVP. There are 4 options for an RSVP Contact:

1. None

   • If no RSVP Contact is necessary, keep this default option selected.

2. Event Contact

   • If the RSVP Contact is the same as one of the people added as a Contact in the Event Information section, choose this option and click Select for the person who should be added as the RSVP Contact.

3. External Person

   • If the RSVP Contact is a person external to Yale who does not have a Beatrix profile, choose this option and add the relevant name, email, and contact information.

4. Yale Person

   • If the RSVP Contact is a Yale person who has a Beatrix profile, choose this option and use the search bar to find and add the profile.

Assigning an Event Location

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To add an event location, use the Location section. Event Locations can be categorized in the following way:

• None

• Yale Location

  • Enter and choose from the resulting dropdown the name of the campus building, and enter any additional information in the areas provided.

• Non-Yale Location

  • Begin typing the street address of the desired location, and fill out any necessary additional information in the areas provided.

• Virtual Location

  • Use the Description field to input any information about how participants should access the meeting.

General Information

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Adding an Event Type

Event Types function like keywords and allow users to filter events based on what type of event they are.

• Click Add New... to begin selecting Event Types

• Choose one or more of the most appropriate Event Types from the dropdown list that describes the nature of your event.

Establishing Event Audience

You can define the audience for your event using the Event Audience feature. The following are the choices

• Everyone (Public): a public event

• Organization Only: an event that is restricted to the host organization

• School Only: an event that is restricted to the school

• Yale User: an Event that is restricted to any Yale User

• Restricted: an event that is for a Restricted audience

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Cost

If your event has specific admissions requirements, these can be added in the Admission Type Cost field.

• First, select the Admission Type from with the dropdown menu radio buttons (options below)

  • FreeRegistration Fees

  • Admission Fee

• Enter any specific admission details in the text box to the right.

For example, you might have a free event for Yale students, so you may put Free and then in the text box enter "Yale ID Required for Admission."

Description

You can add a description of your event to the Description field.

Media Library

You can also add Media like images and videos to your event. To do so, click Add media to gallery... and the Media Library tool will come up:

Designating an RSVP contact and URL

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Check the box for Select from Event Contacts.

If your event requires an RSVP, you can designate both an RSVP URL for participants, and/or an RSVP Contact – someone who should be notified when attendees RSVP.

• Choose Select from Event Contacts if you would like to select the RSVP contact from the Event Contacts you set up on the Event Information tab (shown above)

• Otherwise, you can choose either an internal or external contact, in the same way you designated contacts in the Event Information tab.

  • To add an Internal Event Contact, click Add New and type their name into the Find Yale Person search field. When their name appears below the search bar, click on their name and their information will populate accordingly.

  • To add an External Event Contact, manually input their name, email contact, and phone number in the appropriate fields.

For either option, once you’ve designated your contact, click the Add button to add them as a contact for your event.

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You can provides details about the event Location and Food in the Event Content tab.

Event Food

Refreshments

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This section allows you to specify to attendees what type of refreshments you will have. You can select Food Refreshment Types by clicking Add New... and choosing from the menu that appearsselecting the relevant options. You can also provide additional information.

• For example: you could specify you were serving Cocktails and then add as Additional Information “Non-Alcoholic Options Provided.”

Assigning an Event Location

Event Locations can be categorized in the following way:

• None

• Yale Location

• Non-Yale Location

• Virtual Location

Once you have selected the type of location from the dropdown list of the above options:

• For a Yale location: enter and choose from the resulting dropdown the name of the campus building, and enter any additional information in the areas provided (shown above).

• For a Non-Yale locations: begin typing the street address of the desired location, and fill out any necessary additional information in the areas provided.

• For a Virtual Location: Use the Description field to input any information about how participants should access the meeting.

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