Versions Compared

Old Version 6

changes.mady.by.user Zachary Restifo

Saved on

compared with

New Version 7

changes.mady.by.user Denise Meyer

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Step 1: Event Information Section

...

All of the above fields are required.

...

 

  1. Select Multi-Session Event in the Choose Event Type section for a single event (yellow above).

  2. In the Event Title field, input the name of your event (blue above).

  3. For your Event Status, use the dropdown to let attendees know if your event is Confirmed, Tentative, or Cancelled

...

  1. .

  2. In Start Date and Time fields, choose when your event will start.

    • Select All-Day Event if your event lasts all day

  3. In the End Date and Time field, input at what time your event will conclude.

  4. To designate an Event Contact, click the Add New button in the Contacts section (red above).

  5. Once you’ve designated your contact, click Add to add them as a contact for your event.

Once you have inputted this information, click Save and Continue at the bottom of the page.

The RSVP, Location, General Information, Refreshments, Media and Related Materials work as they do in a a single event.

For more information on this section, visit the Event Information instructions.

 

Step 2: Event

...

Details

...

...

The starred fields are required.

...

 

...

In the Event Type field, click Add New and use the dropdown menu to indicate into which categories your event falls (yellow above).

...

  1. If attendees are required to RSVP, you can add the RSVP URL in the RSVP URL field.

    • You may want to designate someone who can receive the RSVPs to your event in the RSVP Contact field (blue above).

  2. In the Location field, specify the type of location and the details. The required fields have astericks and vary depending on the type of location, e.g. Yale, virtual or Non-Yale (off campus). If you need more information on assigning an event location, please read these instructions: https://ysmweb.atlassian.net/wiki/spaces/HELP/pages/1711800361/Event+Content#Assigning-an-Event-Location.

  3. In the General Information field select

    1. Event type

    2. In the Audience field, use the dropdown to select who is welcome to attend this event

...

    1. .

    2. Please see ourhttps://ysmweb.atlassian.net/wiki/spaces/HELP/pages/1711800361/Event+Content#Establishing-Event-Audience instructions for more information about what each audience option means.

...

    1. Specify whether the event is

...

  • If your event has specific admissions requirements, these can be added in the Admission Type field (yellow above).

...

    1. free or there is an Admission fee in the Cost section.

    2. Add an overall description of your multisession event to the Description field

...

    1. .

...

If attendees are required to RSVP, you can add the RSVP URL in the RSVP URL field (blue above).

  • You may want to designate someone who can receive the RSVPs to your event in the RSVP Contact field (blue above).

  1. In the Refreshments field, indicate the food that will be served at your event, and any subsequent notes about the selection, if applicable.

...

  1. In the Media section, add an event

...

Once you have inputted this information, click Save and Continue at the bottom of the page.

...

  1. thumbnail, flyer, and additional medial such as audio and video files.

Panel
panelIconIdatlassian-info
panelIcon:info:
bgColor#EAE6FF

Use this feature to post event listings on web pages with the session videos.

 

Step 3: Related Materials Section

...

These materials are not required, but they are helpful.

 

...

The related materials section allows you to add supplementary materials to your event for the benefit of your attendees. These items are optional, but providing them can give you an extra opportunity to both advertise your event and prepare attendees for your event.

  1. To add a thumbnail or flyer for your event, drag and drop the file you would like into the Thumbnail Image or Flyer section (yellow above).

  2. To add related links pertaining to your event, click Add New, and input both the full URL and the display title for the link (blue above).

  3. To add a related document for your event,

...

  1. you will be prompted to add your file to the Media Library and then can add it to your event.

  2. To add Related News click Add New, and use the available filters and search to add the desired news article from Beatrix to your event

...

  1. .

For more information on this section, visit the Related Materials instructions.

 Step 4: Event Sessions

...

The Event Sessions section allows you to add single sessions in a Multi-Session Event.

  1. Click Add New Session and add the Session Title, Sub-Title (optional), Slug (for the URL), date/time.

  2. Click the Disable Add to Calendar function on Websites if you only want the main event to display on calendars. Use the Break/Recreation Session as appropriate. (see green below).

  3. The most important step is determining the session’s time.

Note

Only limited data from the sessions are actually displayed, the data for the full Multi-Session Event takes precedence.

...

For more information on this section, visit the Related Materials Editing Sessions instructions.

...

Step

...

5: People & Calendars Section

...

The People & Calendars tab allows you to tag Speakers, Hosts, Organizations, and Calendars to your Event.

...

  1. Choose whether your event will be Public or Private in the Event Sharing section (yellow above).

  2. You can add Keywords to your event so that people can find articles related to your event (blue above). Private keywords may be needed to display the event on some thematic calendars.

  3. Use the Add New Speaker button in the Speakers section to add any speakers that may be coming to your event

...

  1. .

  2. Use the Add New button in the Hosts section to add any internal or external hosts for your event

...

  1. .

  2. Use the Add New button in the Host Organizations section to add any host organizations for your event

...

  1. .

  2. Use the

...

  1. Add to Your Calendars, Popular Calendar, and Suggest to Calendar sections to suggest your event to Calendars

...

  1. throughout the system.

  2. The

...

  1. Approval Status sections shows you the Status of both your Recommended Calendars and Explicitly Suggested Calendars

...

  1. .

Note

If an event is sponsored by several departments, groups or sections, please coordinate the listing of the event with the other sponsor(s) to prevent it from being listed twice. If you are the listing department, please be sure to check off all groups that the other sponsors want included as well.

...

For more information on this section, visit the People & Calendars instructions.

 

Step

...

6:

...

Publish Section

...

The Edit Sessions section allows you to add single sessions in a Multi-Session Event.

...

In the Edit Sessions section, click the Add New... button (yellow above).

...

Go through the process of creating a Single Event (Steps 1-4 above) to create a session within your Multi-Session Event.

...

The most important step is determining the session’s time.

...

 

  1. When you are finished editing the instance of your event, navigate to the Publish

...

  1. section, and

...

Note

Only limited data from the sessions are actually displayed, the data for the full Multi-Session Event takes precedence.

For more information on this section, visit the Editing Sessions instructions.

 

 

Step 6: Publish Info Section

...

 

Before you publish your event you can view a draft, or preview, version of the event.

...

  1. click the Preview Event button

...

  1. .

  2. To Publish your event, select the

...

  1. yellow Publish button

...

  1. .