After starting to create your event in the Profile System with the Event Information tab and providing additional information about the event with the Event Content tab, the next step is the Related Materials tab.
The Related Materials section allows you to add supplementary materials to your event for the benefit of your attendees. These items are optional, but providing them can give you an extra opportunity to both advertise your event and prepare attendees for your event.
For step-by-step instructions on creating events specified by event type, visit our support documents here:
https://ysmweb.atlassian.net/wiki/pages/resumedraft.action?draftId=1709343223
Table of Contents
Thumbnail & Flyer
The first option in the Related Materials tab is to add a Thumbnail Image and/or event Flyer to your event.
You can upload a Thumbnail for your specific event. This can be in the form of .png, .jpg, or .jpeg files, and has a maximum file size of 10MB.
The minimum dimension for thumbnails is 720 pixels by 494 pixels.
You can also add an event Flyer in the form of a .pdf, .doc, .docx, .ppt, .pptx, .png, .jpg, or .jpeg files, and has a maximum file size of 10MB.
Images uploaded to this section (.png, .jpg, or .jpeg) must be at least 720 pixels by 494 pixels.
To begin, just drag and drop your materials into the provided box. When you have uploaded them, you are given a preview:
Replace Image (green) allows you to change your chosen image or document. Adjust (yellow) allows you to crop your chosen image or document.
If you would like to use a different image or document instead, click Replace Image, highlighted above in green, which will open a new window in which you can drag and drop a different file.
To crop the image, you can click Adjust, highlighted above in yellow, which will open up a screen that allows you to crop the image (shown below). By zooming and/or dragging the image, position the outline preview so it contains the most important area of the image, then click Save.
At any time you can click either Cancel or the X button in the corner in order to avoid cropping the image (highlighted in yellow).
Related Links
You can add Related Links to your event for the benefit of your attendees. To add a link, you will need to add the full URL, and the display Title that will display to users.
Related Documents
Likewise, you can add Related Documents for attendees in the form of .pdf, .doc, .docx, .xls, .xlsx, .rtf, or .txt. files, and has a maximum file size of 3MB.
To add a related document for your event, drag and drop the file you would like into the Related Documents section, and enter a display title if desired.
To add more than one document, repeat the process after you have added your first document.
Related News
The Related News option allows you to pull news articles pertaining to your event from the News and People Profile System.
To add news, click the
Add New…button, and use the available filters to add the desired news article to your event.
At the moment, this functionality does NOT affect how events or news appear on the public websites. This functionality will be introduced soon.
When you are satisfied with your Related Materials, click Save and Continue at the bottom of the page to move on to the next section.
The next step in the process of adding an event to the calendar is People & Calendars, instructions for which can be found here: