Faculty Profile Release: Frequently Asked Questions

Contact your department’s academic affairs or business office to correct your academic title in Workday. Once changed there, it will update in Beatrix and your public profile within 24 hours.

To update your administrative titles:

1. login to Beatrix.yale.edu

2. navigate to the Career tab in your profile

3. Scroll down to Administrative Positions

4. Add your administrative positions. You can sort them by dragging them into a new position. Make sure you toggle them to be “public” so that they appear on your web profile

There are two possible reasons:

1. We connect with Dimensions.ai to automatically pull publications for faculty. However, if we’ve not yet connected your profile, you may be missing publications. Please check at Beatrix by scrolling to the Import Settings section at the bottom of the page. If it’s empty, please email ysm.editor@yale.edu a copy of your CV and they’ll make the connection. If we’ve already contacted you and you’ve uploaded your CV to the Qualtrics survey, you don’t need to send it again – we’re going to update profiles over the next few weeks.

2. If your profile is importing publications, please visit Beatrix and check two things:

a.     In the “Accepted” tab, make sure your publications’ privacy flag is toggled to public:

Private and will not display on your web profile:		Public and will display on your web profile:
Open		Open

b .     If you have publications in the “Pending” tab, review and accept them. This will add them to your public web profile. Note: please make sure to categorize them correctly. They are imported as “Peer Reviewed Research”. We’re working on automating the categorization in the coming months.

The http://Dimensions.ai import includes all types of publications, including abstracts. Please review your “Accepted” publications, update the category where necessary. Please do not reject these abstracts, as they will not display with your publications if correctly categorized as abstracts. They will be used when you build a CV.

We use the service http://Dimensions.ai to import your publications. This tool disambiguates authors and uses AI to create a collection of your publications from multiple sources, including PubMed. We import them daily. More information is available on the Dimensions website.  

If there are a few that are not yours, reject them in Beatrix by selecting the publication and change it’s status to “Rejected”

Open

If there are many that are not yours, we’ve likely connected your profile to the wrong Dimensions profile. Please email ysm.editor@yale.edu with your CV and we’ll correct the import.

@Anju Meenattoor Please note, that pre-print publications are not imported. If you do add it manually, it will sync with Dimensions AI to avoid duplication.

The Altmetric Attention Score (AAS) is a quantitative measure of how much and what kind of attention an article or other research output has received online. It's an alternative to using citations alone to measure the reach and impact of research. The AAS is calculated automatically and quickly after publication using three main factors:

1. Volume: The more people mention the article, the higher the score. However, only one mention per person per source is counted. For example, if someone tweets about the same article twice, Altmetric will only count the first tweet.

2. Sources: Different types of sources contribute different amounts to the score. For example, a news article contributes more than a tweet, and higher profile posts are worth more than lower profile ones.

3. Authors: The identity of the author of each post is also considered.

The AAS also visualizes the information and uses colors to indicate where the mentions came from. For example, red might mean the output was mentioned in mainstream news, and blue might mean it was posted on X.

This number is updated in real-time based on the data and cannot be manually changed.  

For more information, please visit

The number in the circle represents the number of times a publication was cited. If you hover over the circle, you’ll see more information. You can read more about it here:

This number is updated in real-time based on the data and cannot be manually changed.  

Yes!

Open

We import all items from http://Dimensions.ai as “Peer reviewed research.” You can change the category by logging into Beatrix . Select the publications (click the box on the left of each publication) that you want to change, then in the top blue box, update the category.

Open

Not at this time, but we have added this enhanced functionality to our backlog and will work to implement it in a future software release.

This is currently a bug that we are working to correct ASAP.

Yes. Navigate to your profile in Beatrix and click “Clinical Trials” in the light blue navigation column. This displays all trials that have been imported from OnCore and past non-Yale trials that you have entered manually. Toggle the “Privacy” flag to blue beside of the trials you want to show on your profile.

We don’t currently have the ability to categorize, but will add as a future feature in our product improvement backlog.  

Please review the information in the Patient Care section of yourBeatrix (login to Beatrix, navigate to your profile, click on the “Patient Care” link in the light blue navigation column). Please review and update all patient care information. Accurate answers to these questions will determine on which fact sheets you appear.