News Frequently Asked Questions
News FAQ
Where is the news system? How do I get to it?
The news system is part of the Beatrix System. To request access to news for your department or organization, please write to ysm.editor@yale.edu.
If you have permissions, and want to see a list of all organizations’ news, go to https://beatrix.yale.edu/news/your-articles. The filters can be used to show a particular organization.
Organization Administrators may also go to the People tab and in individual profiles see the news a person is tagged in.
How do I get access to the news system?
This news system is generally used by trained communications officers. Others may request access to the news system, by emailing ysm.editor@yale.edu with your name, netid, and the name of the organization whose news you would like to edit. The YSM Communications Office will respond.
Adding News Content to the System
For in-depth information on adding news in the News and People Profile System, visit these instructions:
How do I add a news story?
You can add a news story by clicking News in the light blue navigation bar on the left and then clicking Add a News Item . When you do, you’ll see a popup that asks you for the article type, institution, title, subtitle, topic, author, date, summary, and thumbnail. For external articles, source and the URL will be asked as well. Click Continue to add the rest of your news item’s content.
How do I link directly to a news story on another website?
Add the news item as an External Article Types, then add the link URL, publication name, article title and date. Thumbnails will be automatically imported from most news sites but you may add your own.
What do I enter into the Publication Name field?
Enter the source of the news item, e.g. New York Times.
Where did it come from?
If you are linking to content from another website or publication, enter the name of that website (for stories from cnn.com, enter CNN).
If you are reprinting a New York Times article, enter New York Times.
If it’s an OPAC Press Release, select External News: Yale News
If it’s a Yale Medicine article, select External News: Yale Medicine News
If it’s an abstract of a journal article from the journal’s website, enter name of the journal.
If you are entering original news, you should be using an Internal Article type.
Photos
For more information on adding photos to a news article, visit the instructions below:
https://ysmweb.atlassian.net/wiki/x/G4Dk3w
Media Library - Images, Video, Audio & Documents Repository
In general, to ensure your images display clearly in the current system and are future-proofed for any updates to the system, images uploaded along with news articles should be at least 1000px wide. However, if for some reason an image of that size is not available, the following are the current minimum display requirements for news images:
I added photos to my news story but they look distorted. What should I do?
When you add a photo to a news item, you may need to adjust the crops to ensure proper display.
Browsing and Searching News
How do I see a list of the news items tagged with one of my organizations?
Go to your organization’s profile and click News in the yellow navigation box on the left. You’ll see a page with all of the news items that that organization has been tagged with, and filter that list by year and keyword.
Can I see a list of all the news my faculty and organizations have added?
Yes, just click on news in the horizontal navigation at the top of the page. The news items you see will include all news items for all of your faculty and organizations.
How do I find a news item?
You can search within your own organization’s news feed by going to your organization’s news list and entering your search term in the box at the top of the page. To search all news in the system, not just news tagged with your organization, check the ‘search all news in the system’ checkbox.
Tagging News
For more information on tagging people and organizations in news articles, visit these instructions:
https://ysmweb.atlassian.net/wiki/spaces/HELP/pages/1709211651
What is a news feed?
A news feed is the list of all news items that an organization has been tagged with. News feeds can be filtered by date, keyword or by tagged people.
How do I make a news item show up on my organization’s news feed?
When you add a news item to the news system, go to the Article Placement section of the editing page and click Suggest More News Feeds. Search by the organization name or number and add it.
What are Private Tags and how do I use them?
Privates Tags are categories of news items. The system lets you set them for each organization so that you can separate out your lists of news items into various categories.
Select any private tags you had have created for your organization that are appropriate to the news item and click the Add button.
Email ysm.editor@yale.edu to have your news feed set up using a private tag and to create the tag.
My department has ten sections and 14 programs. Should I make a keyword for each section and program?
We recommend that you tag each section and program as a separate organization.
What happens when I tag a faculty member?
Tagging a faculty member makes their headshot show up in the right column of your news item. It also suggests your news item to any department or organization to which your faculty member belongs and adds that news item to the faculty member’s news feed.
Content Questions
Can I copy news items from other websites like cnn.com or the New York Times?
When you can, link directly to a news item on another site, by putting the link of that news item into the 'external link' field.
Do NOT copy and paste content from other news outlets (like the New York Times) without obtaining reprint permission. Doing so is a violation of copyright law. For questions about copyright law, check out the faq at http://www.copyright.gov/help/faq/ .
Most news outlet websites will have a page devoted to instructions for reprinting and reusing content (for example: https://help.nytimes.com/hc/en-us/articles/115014891408-Obtaining-and-using-Times-content).
If you do not wish to post a link to the news story on its original site, follow those instructions for requesting reprint permission.
Can I edit news items posted by other people?
If you come across a news item that you really want to use, but would prefer to rewrite the first paragraph or make some text changes here and there to more prominently feature your organization, do NOT edit that news item.
Instead, please create a new news item by copying the content from the current news item to a new news item.
When you do so, please rewrite the headline and summary considerably.
The new news item you created should appear to be a distinct article.
We will soon be adding a copy button to make this process easier.
Suggested News
What is suggested news? Where did these news items come from? What do I do with them?
The news system will suggest a news item to your organization based on the people tagged with that news item.
If a person who belongs to your organization has been tagged with a news item, OR if one of your child organizations has been tagged in a news item, that news item will be recommended for your organization’s use by the system.
To see the recommended news items for an organization, click on on News/Suggested News and filter to your organization.
Then when you hover over an article, you will see the accept/reject buttons.
Click Accept or Reject to process suggested news.
How do I add a recommended news item to my organization’s news feed?
Go to the news item, look for your organization under suggested newsfeeds in the Article Placement section and click the Addbutton. You will see a popup with your organization’s name. Click the Add button.
Can I recommend a news item to another website?
Yes, if you use the process above for another organization, it will appear as suggested in that organization’s suggested news.